Manage Word Documents
2. Navigate within Documents
3. Select Text
4. Undo, Copy and Paste
5. Edit Documents
6. Formats
7. Search and Replace
8. Manage Word View
9. Tables
10. Outline View
11. Review Documents
12. Print Documents
13. Fields
14. Mail Merge
15. The Rest
1 Manage Word Documents
| ctrl+n | Create new document |
| ctrl+o | Open document |
| ctrl+w | Close document |
| ctrl+s | Save document |
| f12 | Save document as |
| ctrl+p | Print document/ print preview |
| ctrl+f6 | Switch between multiple Word documents |
| alt, then f, r | Open Recent (file, recent) |
2 Navigate within Documents
| arrow left / arrow right | Jump one character to the left / to the right |
| ctrl+arrow left /ctrl+arrow right | Jump one word to the left / to the right |
| end / home | Jump to the end of a line / beginning of a line |
| arrow down /arrow up | Jump one line down / one line down |
| ctrl+arrow down /ctrl+arrow up | Jump one paragraph down / one paragraph up |
| page down /page up | Jump one screen down/ one screen up |
| alt+ctrl+page down /alt+ctrl+page up | Jump to top / to bottom of visible window |
| ctrl+end /ctrl+home | Jump to end / to beginning of document |
| ctrl+g or f5 | Go to a page, bookmark, footnote, table, comment, graphic, or other location |
| alt+ctrl+z | Go back to previously edited location in document (up to 4 places) |
| shift+f5 | Go to a the last change or revision. Also works after opening document. |
| ctrl+shift+f5 | Set, go to and edit bookmarks |
| alt+ctrl+home | Set Browse Options. Press the arrow keys to select an option, and then press enter to browse through a document by using the selected option |
| ctrl+page down /ctrl+page up | Move to next / move to previous browser object as set in Browse Options |
3 Select Text
| shift+arrow right / shift+arrow left | Extend selection one character to the right / to the left |
| ctrl+shift+arrow right /ctrl+shift+arrow left | Extend selection one word to the right / to the left |
| shift+end / shift+home | Extend selection to the end / to beginning of a line |
| shift+arrow down / shift+arrow up | Extend selection one line down / one line up |
| shift+page down / shift+page up | Extend selection one screen down / one screen up |
| ctrl+shift+end / ctrl+shift+home | Extend selection to end / to beginning of document |
| alt+ctrl+shift+page down /alt+ctrl+shift+page up | Extend selection to end / to beginning of visible window |
| ctrl+a | Extend selection to entire document |
| arrow keys | Cancel selection and return to beginning / to end of selection |
| f8 | Turn Extend Mode on: Extend selection without pressing shift |
| arrow keys , page up/page downetc. | Extend selection in Extended Mode: |
| f8 | Extend selection further by word, paragraph, document in Extended Mode |
| shift+f8 | Reduce the size of a selection in Extended Mode |
| ctrl+shift+f8, and arrow keys | Select a vertical block of text in Extended Mode |
| esc | Turn extend mode off |
| f8 | Extend a selection to a specific location in a document |
4 Undo, Copy and Paste
| ctrl+z | Undo the last action |
| ctrl+y | Redo the last action |
| ctrl+c | Copy selected text or object |
| ctrl+x | Cut selected text or object |
| ctrl+v | Paste selected text or object |
| ctrl+shift+c | Copy text format |
| ctrl+shift+v | Paste text format |
| ctrl+alt+v | Paste special |
| ctrl+v, then ctrl, thenk | Paste and keep Source Formatting |
| ctrl+v, then ctrl, thent | Paste and keep Text only |
| ctrl+f3 | Cut to the Spike (separate clipboard) |
| ctrl+shift+f3 | Paste from the Spike |
| alt+shift+r | Copy the header or footer from previous section of the document |
5 Edit Documents
5.1 Insert Special Characters
| alt+ctrl+c | Insert copyright symbol |
| alt+ctrl+r | Insert registered trademark symbol |
| alt+ctrl+t | Insert trademark symbol |
| alt+ctrl+. (Period) | Insert horizontal ellipsis (…) |
| alt+ctrl+- | Insert em dash |
| alt+ctrl++ | Insert en dash |
| alt, then n,u | Insert Symbol (insert menu) |
| ' or ctrl+2x` | Insert single opening quotation mark |
| ctrl+2x ' | Insert single closing quotation mark |
| Type character code and press alt+x | Insert Unicode character, e.g. 20ac |
| Select character and press alt+x | Transform character to Unicode |
| alt+character code on numeric keyboard | Insert ANSI character |
5.2 Insert Breaks
| enter | Insert paragraph break |
| shift+enter | Insert line break without breaking paragraph |
| ctrl+enter | Insert page break |
| ctrl+shift+enter | Insert column break (break table) |
| ctrl+shift+space | Insert nonbreaking space |
| ctrl+shift+- (Hyphen) | Insert nonbreaking hyphen |
| ctrl+- | Insert optional hyphen |
5.3 Insert Text Elements
| alt+ctrl+f | Insert a footnote |
| alt+ctrl+d | Insert an endnote |
| ctrl+k | Insert a hyperlink |
| alt+shift+i | Insert Citation Mark |
| alt+shift+x | Insert Index Mark |
5.4 Move and Delete Text
| f2, then move to position and pressenter | Move selected text to different position |
| shift+f2, then move to position and press enter | Copy selected text to different position |
| delete / backspace | Delete one character to the right / to the left (or delete selection) |
| ctrl+delete / ctrl+backspace | Delete one word to the right / to the left |
| delete | Delete one character to the right or delete selection |
| ctrl+shift+< / ctrl+shift+> | Decrease / Increase font size one value |
6 Formats
6.1 Format Text
| ctrl+d or ctrl+shift+k | Open the Font dialog box |
| ctrl+shift+< / ctrl+shift+> | Decrease / Increase font size one value |
| ctrl+[ / ctrl+] | Decrease / Increase font size one point |
| ctrl+b | Apply/remove bold |
| ctrl+i | Apply/remove italic |
| ctrl+u | Apply/remove underline |
| ctrl+= | Apply/remove subscript |
| ctrl+shift++ | Apply/remove superscript |
| ctrl+shift+d | Apply/remove double-underline |
| ctrl+shift+w | Apply/remove words underline (only words, no spaces) |
| ctrl+shift+h | Apply/remove hidden formatting |
| ctrl+shift+a | Apply/remove all capitals |
| ctrl+shift+k | Apply/remove small capitals |
| shift+f3 | Change between all upper-, first letter upper- and all lower-case |
| ctrl+d, then alt+k and enter | Apply strike-through formatting (font dialog) |
| ctrl+shift+q | Change the selection to the Symbol font |
| shift+f1 | Reveal Formatting (show all formats of selection) |
6.2 Format Paragraphs
| ctrl+r | Right-align paragraph |
| ctrl+l | Left-align paragraph |
| ctrl+e | Center-align paragraph |
| ctrl+j | Justify-align paragraph |
| ctrl+m / ctrl+shift+m | Indent paragraph from the left and increase / decrease indent |
| ctrl+1 | Set line-spacing to single-space |
| ctrl+2 | Set line-spacing to double-space |
| ctrl+5 | Set line-spacing to 1.5 |
| ctrl+0 | Add or remove one line space preceding a paragraph |
6.3 Styles
| alt+ctrl+shift+s | Open or close Styles task pane |
| alt+ctrl+1 | Apply Heading 1 style |
| alt+ctrl+2 | Apply Heading 2 style |
| alt+ctrl+3 | Apply Heading 3 style |
| alt+shift+arrow right /alt+shift+arrow left | Promote / demote Headings |
| ctrl+space | Remove all manual styles |
| ctrl+shift+n | Apply Normal style |
| ctrl+shift+s | Open Apply Styles task pane (will not close with pressing it a second time) |
| alt+ctrl+k | Start Auto Format |
7 Search and Replace
| ctrl+h | Open traditional find and replace window |
| ctrl+h, then alt+d | Open traditional find window |
| alt+ctrl+y, or shift+f4 | Repeat last find after closing find window |
| ctrl+tab | Jump between find menu and document |
| alt+space, arrow keys and enter | Move find menu window |
| escape | Close traditional search window if active |
| ctrl+f | Open (new) search menu in navigation task pane |
| alt, then v,k | Open and close Navigation pane (View, Navigation) |
8 Manage Word View
8.1 Switch Views
| alt+ctrl+p | Switch to Print Layout view |
| alt+ctrl+o | Switch to Outline view |
| alt+ctrl+n | Switch to Draft view (used to be normal view) |
| ctrl+scroll mouse | Zoom in and zoom out |
| alt then w, q | Open Zoom Menu (no native shortcut exists for zoom in/ zoom out) |
| alt+ctrl+s | Split the document window |
8.2 Ribbons
| ctrl+f1 | Show or hide the ribbon |
| f10 or alt | Select item in Ribbon |
| escape | Leave Ribbon or Submenu |
| arrow left / arrow right | Move left or right between main Ribbon Menus if active |
| arrow keys | Move left/right/up/down between Ribbon Menus and Sub-Menus |
| space or enter | When in ribbon Open or activate selected item |
8.3 Navigation Pane
| alt, thenw,k | Open and close Navigation pane (View, Navigation) |
| f6 /shift+f6 | With Navigation Pane open: Switch forward / backwards between (1) Navigation Pane, (2) Bottom Taskbar, (3) Ribbon, and (4) Document |
| tab /shift+tab | In Navigation Pane: Move through Navigation Pane options |
9 Tables
9.1 Navigate in Tables
| arrow down / arrow up | Jump one row down / one row up |
| tab / shift+tab | Jump to (and select) next / previous table cell |
| alt+home / alt+end | Jump to first column/ jump to last column |
| alt+page up / alt+page down | Jump to first row / jump to last row |
| ctrl+arrow left / ctrl+arrow right | One cell to the left / to the right |
9.2 Select Table Contents
| shift+end | Select current table cell |
| end, then shift+home | Select content of current table cell |
| Press and hold shift and press arrow keysrepeatedly | Extend selection to adjacent cells |
| ctrl+shift+f8, then press | Extend selection or block |
| alt+5 on numeric keypad (with numLock off) | Select an entire table |
9.3 Edit Tables
| alt+shift+arrow up / alt+shift+arrow down | Move current row up or down |
| In first column, press shift+end repeatedly | Select row* |
| In first row press alt+shift+page down | Select column |
| shift+f10, then d | Delete rows* with rows selected |
| shift+f10, then d, then r and enter | Delete row |
| shift+f10, then d, then c and enter | Delete column |
| shift+f10, then i, then a | Insert row above |
| shift+f10, then i, then b | Insert row below |
| ctrl+tab | Insert tab character |
| tab in last table cell | Add row at the end |
| *Make sure selection extends past the last column which is number of columns +1. Word shows the selection extended next to the last column. | |
10 Outline View
| ctrl+shirt+o | Switch to Outline View |
| tab / shift+tab or | Promote / Demote a paragraph |
| alt+shift+arrow left / alt+shift+arrow right | |
| alt+shift+arrow up / alt+shift+arrow down | Move selected paragraphs up / down |
| ctrl+shift+n | Demote to body text (set style to normal) |
| alt+shift++ / alt+shift+- | Expand / Collapse text under a heading |
| alt+shift+a | Expand or collapse all text or headings |
| / key on the numeric keypad | Hide or display character formatting |
| alt+shift+l | Show the first line of body text or all body text |
| alt+shift+1 | Show all headings with the Heading 1 style |
| alt+shift+n | Show all headings up to Heading n |
| ctrl+tab | Insert a tab character |
11 Review Documents
| f7 | Choose the Spelling command (Review tab). |
| alt+ctrl+m | Insert a comment |
| ctrl+shift+e | Turn change tracking on or off |
| alt+shift+c | Close the Reviewing Pane if it is open. |
| ctrl+shift+* | Display nonprinting characters. |
| alt+f10 | Display the Selection and Visibility task pane. |
| ctrl+shift+g | Open the Word Count dialog box. |
12 Print Documents
| ctrl+p | Print a document (print preview) |
| escape | Close print preview |
| arrow keys, page up / page down | Move around the preview pages (with focus on preview page*) |
| ctrl+home / ctrl+end | Move to first page / last page (with focus on preview page) |
| *Except tabbing, there seems to be no shortcut to jump to preview page. Clicking on it with the mouse is an option | |
13 Fields
| alt+shift+d | Insert current date (insert DATE field) |
| alt+shift+p | Insert page number (insert PAGE field) |
| alt+shift+t | Insert time (insert TIME field) |
| alt+ctrl+l | Insert LISTNUM field |
| ctrl+f9 | Insert an empty field |
| ctrl+shift+l | Insert a LISTNUM field |
| shift+f9 | Show or hide field code/result of selected field |
| alt+f9 | Show or hide field codes/results of all fields in document |
| f9 | Update selected fields* |
| alt+shift+f9 | Run GOTOBUTTON or MACROBUTTON from the field that displays the field results |
| f11 / shift+f11 | Go to the next field/ previous field |
| ctrl+shift+f7 | Update linked information in a Microsoft Word source document |
| ctrl+shift+f9 | Unlink a field |
| ctrl+f11 /ctrl+shift+f11 | Lock a field / Unlock a field |
| *to update all fields, select the complete document with ctrl+a, then update fields by pressing f9) | |
14 Mail Merge
| alt+shift+k | Preview a mail merge |
| alt+shift+n | Merge a document |
| alt+shift+m | Print the merged document |
| alt+shift+e | Edit a mail-merge data document |
| alt+shift+f | Insert a merge field |
| alt+shift+k | Preview a mail merge |
| alt+shift+n | Merge a document |
| alt+shift+m | Print the merged document |
| alt+shift+e | Edit a mail-merge data document |
| alt+shift+f | Insert a merge field |
15 The Rest
| f1 | Get Help or visit Microsoft Office.com |
| alt+f4 | Exit Word |
| shift+f10 | Display a shortcut menu (Simulate right mouse button) |
| alt+f3 | Create new Building block with selected texts |
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